Users without rights to certain filters will not see those filters displayed.
You can filter and sort documents in a folder using folder filters. Folder filters let you perform the following tasks:
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Organize and sort documents by Keyword Value, name, or date. Filters display information about each document in columns that you can use for sorting.
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Display only documents that have a specific Keyword Value. Filters that use forms let you filter the documents by submitting Keyword Values on the form.
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Display only documents within a subset of Document Types. For example, you may have a dynamic folder with multiple Document Types assigned to it, but you need quick access only to specific Document Types on a regular basis.
Filters are similar to another function of folders called folder templates. Both can display a subset of documents within a folder, but templates and filters perform different tasks. When choosing between a filter or template, consider what you want to accomplish. Whereas folder templates help ensure that a folder has a complete set of documents, folder filters let you quickly see information about documents organized in sortable columns.
Folder Filters are not available for Workflow folders.
A folder template and a folder filter cannot be applied to a folder simultaneously. If you apply a filter to a folder with a template applied, the template is removed before the filter is applied. If you apply a template to a folder with a filter applied, the filter is removed before the template is applied.
Some folders may have a default filter applied when the folder is opened. When a filter is applied, the Document List pane is divided into columns with headers at the top of the pane. To determine which filter is applied, right-click within the Document List pane and select Filter Documents. The applied filter has a check mark next to its name. To remove the filter, select <<No Filter>> from the Filter Documents options. Removing the filter may be necessary to display all the documents in a folder.
If a folder filter is applied but no matching results are found, right-click within the Document List pane to remove the filter or apply a different filter.
To apply a folder filter:
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Right-click within the Document List pane and select Filter Documents.
The Filter Documents dialog box is displayed.
