Throughout a business process, the Keyword Values associated with a folder or folder tree may change. To modify Keyword Values on all folders and documents in a folder tree, use the Folder Contents | Keywords options.
You can modify only one Keyword Value at a time, which prevents folder contents from inheriting values for all of the folder's Keyword Types. If the folder uses Multi-Instance Keyword Type Groups, all values in a group can be modified simultaneously. For information about modifying Keyword Values in Multi-Instance Keyword Type Groups, see Modifying Multi-Instance Keyword Type Groups.
As a best practice, use the Folder Contents | Keywords options only when the folder and its contents use the same Keyword Types.
If you have insufficient privileges to modify Keyword Values on all of a folder's contents, values are modified only on child folders or documents you have privileges to modify. If you lack rights to modify Keyword Values on a folder, then no values are modified on the folder's contents.
To modify Keyword Values on a folder and its contents,
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Right-click and select one of the following options from the Folder
Contents | Keywords menu:
Tip: You can also access the Folder Contents | Keywords option through the Context Menu button in the upper-right corner.
Option
Description
Folders and Documents
Modifies the Keyword Values on the selected folder and any documents residing directly within that folder. Keyword Values on the folder's child folders and their documents are not modified.
Folders and Child Folders
Modifies the Keyword Values on the selected folder and its child folders. Keyword Values on documents residing within the folder or its child folders are not modified.
Folders, Child Folders, and Documents
Modifies the Keyword Values on the selected folder, its child folders, and any documents residing within the folder or its child folders.
The Modify Folder Keywords dialog box is displayed:
