Configuring Workflow requires access to life cycles and queues. Depending on the design, you may require access to queries, note types, folder types, system tasks, ad hoc user tasks, or any combination of these.
The ability to view documents in a life cycle is controlled at the queue level. If a user has rights to a life cycle queue, they will also have rights to view all the documents in that queue, regardless of their security rights (i.e., security keyword assignments).
To view documents within Workflow, users need to have access to at least one Document Type as well as privileges to retrieve / view documents. The Document Type to which the user is given access does not need to contain any documents, nor does it need to be associated with the Life Cycle. The user also does not need access to the Retrieval dialog.
To add life cycles to the user group, the workstation must have a Workflow module license.
To Assign Workflow Life Cycles and Queues to a User Group:
In addition, you can grant life cycle rights to user groups by right-clicking on a life cycle in the configuration tree and selecting User Group. You can assign user groups to the selected life cycle.