You can configure other settings, such as how you want notifications to display multiple Keyword Types, or how you want notifications to handle attachments. Settings for notifications are configured in the Settings tab.
To configure settings:
- Select the Settings tab.
- If you are configuring multiple values for a Keyword Type to display, you can specify the characters that separate the values using the Separator and Last Separator drop-down lists. The options are a dash (-), a comma (,), and, and or. The Last Separator drop-down specifies the separator displayed between the last two values. Alternately, you can enter custom separators in the fields.
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If you are licensed for the Integration for Microsoft Outlook and you want users to be able to perform ad hoc tasks from Outlook e-mail notifications, select Add Outlook Header.
Note:
Ad hoc tasks for queues configured with the Auto-Feed or Exclusive Viewing options are not available in Outlook e-mail notifications. Ad hoc tasks for load balancing queues are only available when the document is assigned to the logged in user.
Note:When notifications are sent from an action within a system task, Outlook header information is not sent.
- If you want to send the item as a file attachment, select Document from the Send Attachments as drop-down list.
- If you want to send the item attached as a Unity Pop URL and for the URL to open in a new window, select Unity Pop Using a New Window from the Send Attachments as drop-down list. The notification will be sent via the Distribution Service and the attachments will be sent as Unity Pop URLs.
- If you want to send the item attached as a Unity Pop URL and for the URL to open in the Workflow interface, select Display Using the Workflow Layout. The notification will be sent via the Distribution Service and the attachments will be sent as Unity Pop URLs that will open within the Workflow interface.
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If you have a Secure Packaging license, you also have the option to send the attachment as a Secure Package.
- Select the Settings tab.
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In the Resend Frequency field, type the frequency (in days) that the notification should be sent.
When the Resend Frequency is 0, a notification is only sent once. It is not ever resent. For example, a Folder Noncompliant notification is configured with a repeat frequency of 0. A notification is sent when the folder first becomes noncompliant. If the folder becomes compliant and then noncompliant, another Folder Noncompliant notification is not sent.
Similarly, when the Resend Frequency is 30 and the folder switches from noncompliant, to compliant, and back to noncompliant, a Folder Noncompliant notification is not sent until 30 days after the previous notification was sent. This date may not coincide with the date the folder became noncompliant.