Tokens can be inserted into plain text and formatted notifications. These tokens display document, queue, or life cycle properties when the notifications are sent.
To insert a token into a notification:
- Select an insertion point in the notification.
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In the Insert ribbon group of the Notifications ribbon menu, click the Token drop-down list.
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Select a token to insert:
Token
Description
%D - Document Date
Displays the document date. This value can be changed.
%N - Document Name
Displays the name of the document.
%# - Document Handle
Displays the Document Handle of the current document.
%D1 - Document Date Stored
Displays the date that the document was stored. This value cannot be changed.
%I1 - Document Type Stored
Displays the Document Type used to store the document.
%L - Life Cycle ID
Displays the life cycle number of the current document.
%L2 - Life Cycle Name
Displays the life cycle name of the current document.
%Q - Queue ID
Displays the queue number of the current document.
%Q2 - Queue Name
Displays the queue name of the current document.
%K - Keyword
Displays a configured Keyword Value. When this token is selected, the Insert Keyword dialog box is displayed. See Formatting Keyword Tokens.
%U - User
Displays the user name of the currently logged in user.
%R - User Real Name
Displays the real name of the currently logged in user.
%V - Property
Displays the value of a configured Workflow property. When this token selected, the Insert Property dialog box is displayed. See Formatting Property Tokens.
WorkflowPop
Displays a WorkflowPop URL. When this token is selected, the URL dialog box is displayed. See Formatting WorkflowPop Tokens.
DocPop
Displays a DocPop URL. When this token is selected, the URL dialog box is displayed. See Formatting DocPop Tokens.
FormPop
Displays a FormPop URL. When this token is selected, the URL dialog box is displayed. See Formatting FormPop Tokens.
Upop
Displays a Upop URL. When this token is selected, the Upop configuration dialog box is displayed. See Formating Upop Tokens.
EMBED
%EMBED() is inserted into the notification. You can insert a URL inside the parentheses that will function like a standard DocPop link.
Note the following:
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EMBED tokens cannot be inserted within another EMBED token.
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Text inserted into the EMBED token cannot contain parentheses or line breaks.
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- The token is inserted into the notification.