Configuring the Subject - Workflow - English - Foundation 22.1 - OnBase - Premier - external - Standard - Premier - Standard

Workflow

Platform
OnBase
Product
Workflow
Release
Foundation 22.1
License
Premier
Standard

In the General tab of the notification's Properties pane, enter the subject line you would like to be used in the notification in the Subject field. Use the Insert button to insert symbols that represent data in the system.

Tip:

You can insert a keyword by pressing Alt + K on the keyboard or insert a property by pressing Alt + P on the keyboard.

The following tokens are available:

Option

Description

%D - Document Date

Displays the Document Date. This value can be changed.

%N - Document Name

Displays the name of the document.

%# - Document Handle

Displays the Document Handle of the current document.

%D1 - Document Date Stored

Displays the date that the document was stored. This value cannot be changed.

%I1 - Document Time Stored

Displays the time that the document was stored. This value cannot be changed.

%L - Life Cycle ID

Displays the life cycle number of the current document.

%L2 - Life Cycle Name

Displays the life cycle name of the current document.

%Q - Queue ID

Displays the queue number of the current document.

%Q2 - Queue Name

Displays the queue name of the current document.

%K - Keyword

Displays a configured Keyword Value. When this is initiated, the Insert Keyword dialog box is displayed.

Select the Keyword Type from the drop-down list that you want to insert.

If the keyword type has multiple values on a document, specify the number of occurrences of the keyword value by entering a value in keyword value by entering a value in the Repeat field.

You can choose to format Keyword Values by selecting the appropriate option from the Formatting drop-down list. Options include Capitalize(capitalizes the first word of the value), Capitalize Words(capitalizes the first letter of each word in the value. If a word has an apostrophe in it, the letter after the apostrophe will not be capitalized.), Uppercase(all character in value are capitalized), or Lowercase(all characters of value are lowercase).

Click OK when finished.

%U - User

Displays the user name of the currently logged in user.

%R - User Real Name

Displays the real name of the currently logged in user.

%V - Property

Displays the value of a configured Workflow property. When this is initiated, the Insert Property dialog box is displayed.

Enter the Property Name in the field.

You can choose to format property values by selecting the appropriate option from the Formatting drop-down list. Options include Capitalize(capitalizes the first word of the value), Capitalize Words(capitalizes the first letter of each word in the value. If a word has an apostrophe in it, the letter after the apostrophe will not be capitalized.), Uppercase(all character in value are capitalized), or Lowercase(all characters of value are lowercase).

Click OK when finished.

In the Core-based interfaces, if a property contains an array of values, all property values will be used.

Note:

If a property name has spaces, using %V to display the property value will not preserve the spaces, and therefore, the property will not be correctly identified.

The following tokens are available:

Option

Description

Space - Space

Adds a space, a hyphen and another space to separate the different symbols ( - ).

%N - Folder Auto-Name

Adds the Auto-Name string of the current (parent) folder.

%S - Folder Status

Adds the Workflow documentation status of the current (parent) folder.

%F - Fragments

Adds a placeholder for the appropriate notification fragment.

Keyword

Adds a configured Keyword Value. For more information on configuring Keyword tokens, see Configuring Keyword Token Types.