In the General tab of the notification's Properties pane, enter the subject line you would like to be used in the notification in the Subject field. Use the Insert button to insert symbols that represent data in the system.
You can insert a keyword by pressing Alt + K on the keyboard or insert a property by pressing Alt + P on the keyboard.
The following tokens are available:
Option |
Description |
---|---|
%D - Document Date |
Displays the Document Date. This value can be changed. |
%N - Document Name |
Displays the name of the document. |
%# - Document Handle |
Displays the Document Handle of the current document. |
%D1 - Document Date Stored |
Displays the date that the document was stored. This value cannot be changed. |
%I1 - Document Time Stored |
Displays the time that the document was stored. This value cannot be changed. |
%L - Life Cycle ID |
Displays the life cycle number of the current document. |
%L2 - Life Cycle Name |
Displays the life cycle name of the current document. |
%Q - Queue ID |
Displays the queue number of the current document. |
%Q2 - Queue Name |
Displays the queue name of the current document. |
%K - Keyword |
Displays a configured Keyword Value. When this is initiated, the Insert Keyword dialog box is displayed. Select the Keyword Type from the drop-down list that you want to insert. If the keyword type has multiple values on a document, specify the number of occurrences of the keyword value by entering a value in keyword value by entering a value in the Repeat field. You can choose to format Keyword Values by selecting the appropriate option from the Formatting drop-down list. Options include Capitalize(capitalizes the first word of the value), Capitalize Words(capitalizes the first letter of each word in the value. If a word has an apostrophe in it, the letter after the apostrophe will not be capitalized.), Uppercase(all character in value are capitalized), or Lowercase(all characters of value are lowercase). Click OK when finished. |
%U - User |
Displays the user name of the currently logged in user. |
%R - User Real Name |
Displays the real name of the currently logged in user. |
%V - Property |
Displays the value of a configured Workflow property. When this is initiated, the Insert Property dialog box is displayed. Enter the Property Name in the field. You can choose to format property values by selecting the appropriate option from the Formatting drop-down list. Options include Capitalize(capitalizes the first word of the value), Capitalize Words(capitalizes the first letter of each word in the value. If a word has an apostrophe in it, the letter after the apostrophe will not be capitalized.), Uppercase(all character in value are capitalized), or Lowercase(all characters of value are lowercase). Click OK when finished. In the Core-based interfaces, if a property contains an array of values, all property values will be used. Note:
If a property name has spaces, using %V to display the property value will not preserve the spaces, and therefore, the property will not be correctly identified. |
The following tokens are available:
Option |
Description |
---|---|
Space - Space |
Adds a space, a hyphen and another space to separate the different symbols ( - ). |
%N - Folder Auto-Name |
Adds the Auto-Name string of the current (parent) folder. |
%S - Folder Status |
Adds the Workflow documentation status of the current (parent) folder. |
%F - Fragments |
Adds a placeholder for the appropriate notification fragment. |
Keyword |
Adds a configured Keyword Value. For more information on configuring Keyword tokens, see Configuring Keyword Token Types. |