Option:Do not delete existing values if new values are blank - Workflow - English - Foundation 22.1 - OnBase - Premier - external - Standard - Premier - Standard

Workflow

Platform
OnBase
Product
Workflow
Release
Foundation 22.1
License
Premier
Standard

When the Do not delete existing values if new values are blank check box is selected, if the primary item does not have a value assigned to a common Keyword Type, the Keyword Type value is not deleted from related item(s).

Note:

The Keep existing values for common keywords and Delete existing values for common keywords options are disabled when the action is configured for From Related Item to This Item and documents are related by Folder Type.

See Related Tab for more information.

Note:

If the Folder Type method is used, the Keep existing values for common keywords and Delete existing values for common keywords options are not available.

Keyword Handling

The following table describes the behavior for copying a keyword from a primary item to a related item or a new E-Form.

Primary Document

Related Document /New E-Form

Behavior

Keyword

Keyword

Copy

Keyword

Keyword Group

Copy

Keyword

Multi-Instance Keyword Type Group

No action taken

Keyword Group

Keyword

Copy

Keyword Group

Keyword Group

Copy

Keyword Group

Multi-Instance Keyword Type Group

No action taken

Multi -Instance Keyword Type Group

Keyword

No action taken

Multi -Instance Keyword Type Group

Keyword Group

No action taken

Multi -Instance Keyword Type Group

Multi-Instance Keyword Type Group

Only copy if they are the same Multi-Instance Keyword Type Group (means they have the same identification number)

The following table describes the behavior for deleting a keyword from a related document based on a primary document.

Primary Document

Related Document

Behavior

Keyword

Keyword

Delete

Keyword

Keyword Group

Delete

Keyword

Multi -Instance Keyword Type Group

No action taken

Keyword Group

Keyword

Delete

Keyword Group

Keyword Group

Delete

Keyword Group

Multi -Instance Keyword Type Group

No action taken

Multi -Instance Keyword Type Group

Keyword

No action taken

Multi -Instance Keyword Type Group

Keyword Group

No action taken

Multi -Instance Keyword Type Group

Multi -Instance Keyword Type Group

Only delete if they are the same Multi -Instance Keyword Type Group (means they have the same identification number)