Password Protecting Life Cycle Configuration - Workflow - English - Foundation 22.1 - OnBase - Premier - external - Standard - Premier - Standard

Workflow

Platform
OnBase
Product
Workflow
Release
Foundation 22.1
License
Premier
Standard

You can password protect a life cycle to prevent unauthorized users from making configuration changes to a life cycle.

Note:

As of OnBase 17, if you password protect a life cycle in OnBase 17 or later, that life cycle cannot be opened in a previous version of OnBase.

To password protect a life cycle:

  1. In the Repositories pane within the Workflow tab, right-click on a checked out life cycle and select Password Protect or select the life cycle and click Password Protect on the Workflow ribbon.
  2. Enter the Password.
    The password you enter must meet the following requirements:
    • Minimum password length: 8 characters
    • Maximum repeated consecutive characters: 2
    • Mix of alphanumeric characters: Minimum 1 alphabet and 1 number
    • Mix of cases: Minimum 1 uppercase and 1 lowercase
    • Usernames: Username of the currently logged in user is not permitted
  3. Enter the password again in the Confirm Password field.
  4. Click OK.

    When a life cycle is protected, upon checking out the life cycle, a dialog box similar to the following is displayed.

  5. Enter the password in the field to configure the life cycle and click OK.

Update Password

To update the password of a life cycle:

  1. In the Repositories pane within the Workflow tab, right-click on a checked out life cycle that is password protected and select Password Protect or select the life cycle and click Password Protect on the Workflow ribbon.
  2. If you want to change the password, select Modify Password.
  3. Enter the current password in the Current Password field.
  4. Enter the new password in the New Password field.
  5. Enter the new password again in the Confirm New Password field.
  6. Click OK to save the new password, or click Cancel to close the dialog without changing the password.

Remove Password

To remove password from a life cycle:
  1. In the Repositories pane within the Workflow tab, right-click on a checked out life cycle that is password protected and select Password Protect or select the life cycle and click Password Protect on the Workflow ribbon.
  2. If you want to remove password protection from the life cycle, select Remove Password.
  3. Enter the current password in the Current Password field.
  4. Click OK to remove the password protection, or click Cancel to close the dialog without removing the password protection.