Users can perform Workflow ad hoc tasks, system tasks, and access related items outside of Workflow from the Tasks tab. The Tasks tab is available from multiple places, including open items or from a Document Search Results list. The following is an example:
The Tasks tab includes the following:
|
Button |
Description |
|---|---|
|
Workflow Queues |
Click to display a list of all the queues the item is in. To open the item in a different Workflow queue, allowing you access to tasks from that queue, select the Workflow queue from this list. |
|
Related Items |
Click to display a list of related items in the task pane. |
|
Ad Hoc Tasks/System Tasks |
Click to execute an ad hoc task or system task on the item. When a task is executed, a status message displays indicating that the task was successfully executed. The name of the Workflow queue is displayed in the name of the ribbon group. |
|
Execute Task |
Click to display a list of Unity Scripts that are available for use. For more information on executing a Unity Script, see the Unity Client module reference guide. |
If the Tasks tab is accessed from a Document Search Results list and the Document Viewer pane is not displayed, it only contains system tasks. The name of the Workflow queue is displayed below these tasks. Click the task's button to initiate the system task.
When working with the Tasks tab:
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A Workflow license is consumed for the duration of ad hoc task execution. It is released after the ad hoc task has executed for any Named or Workstation licenses, and after the standard minimum timeout has elapsed for a Concurrent license.
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The Tasks tab includes tasks for auto-feed queues if you have the Override Auto-Feed right for the queue.
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The Tasks tab includes tasks from load balancing queues only if the item is assigned to you.
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The Tasks tab does not include tasks from Exclusive Document Viewing queues.
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The Tasks tab includes tasks from ownership queues only if the item is assigned to you or is unassigned.
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When multiple documents are selected from a Document Search Results list, only tasks that are common to all documents are displayed on the Tasks tab.
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After executing a system task, if the system task modifies the item type, the system tasks available for execution are updated to display only the tasks available for the new item type.