Perceptive Content administrators
can capture record content with one of the defined MIME (Multipurpose
Internet Mail Extensions) types recognized by the National Archives
and Records Administration (NARA). Administrators can specify defaults
for one or more of the required metadata fields for the selected
MIME type. The table below provides metadata information for each page
level.
Digital Photograph Records
Field |
Required |
Description |
Caption |
Yes |
A short description of the image. |
Photographer |
No |
The full name (and rank, if military) and organization (agency,
if federal), of the photographer credited with the photograph, if
available. |
Copyright |
No |
A restriction on the use of the image due to a copyright or
other intellectual property right. If applicable, agencies must
provide the owner of the copyright and any conditions on the use
of the photograph, such as starting and ending dates of the restriction. |
Bit Depth |
No |
The bit depth of the transferred file. |
Image Width |
No |
The image width, in pixels. |
Image Height |
No |
The image height, in pixels. |
Image Source |
No |
The original medium used to capture the image. |
Compression |
No |
The file compression method used (if applicable) and the
compression level (medium, high, etc) selected for the image. |
ICC/ICM Profile |
No |
International Color Consortium/Image Color Management (ICC/ICM). The
custom or generic color profiles, if available, for the digital
camera or scanner used. For example, standard Red Green Blue (sRGB). |
EXIF Information |
No |
Exchangeable Image File Format (EXIF). The information
embedded in the header of the image files (as TIFF tags or JPEG markers)
by certain digital cameras. For example, the digital camera’s make
and model. |
Email Records
Field |
Required |
Description |
To |
Yes |
The recipient’s email address. |
From |
Yes |
The sender’s email address. |
Cc |
No |
The email address of the recipient copied on the email. |
Bcc |
No |
The email address of the recipient blind carbon copied
on the email. |
Reply To |
No |
An address to which email recipients can send responses
(other than the address from which the original email came). |
Subject |
Yes |
The subject of the email. |
Attachment Count |
Yes |
The number of email attachments. |
Sent Date |
Yes |
The date the email was sent. |
Received Date |
Yes |
The date the email was received. |
PDF Records
Field |
Required |
Description |
PDF Version |
Yes |
The version of the PDF record. NARA allows version 1.0
through 1.4 only. Check with NARA for changes. |
Creating Application |
No |
The application used to create initial record content. Include
the application version. |
PDF Producing Application |
Yes |
The application used to render content to PDF. |
PDF Producing Application Version |
Yes |
The version of the application used to render content to
PDF. |
Security Method |
No |
The security method used for the PDF. |
Encryption Method |
No |
The method used to encrypt the PDF. |
Metadata Encrypted |
No |
Indicates if the PDF metadata is encrypted. |
Print Quality |
No |
The print quality of the PDF. Options include Denied, Low,
and High. |
Modify Content |
No |
Indicates if users can modify the PDF content. |
Copy Content |
No |
Indicates if users can copy the PDF content. |
Comment |
No |
Indicates if users can add comments to the PDF. |
Create Form Fields |
No |
Indicates if users can create form fields in the PDF. |
Modify Form Fields |
No |
Indicates if users can modify form fields in the PDF. |
Extract Content |
No |
Indicates if users can extract content from the PDF. |
Assemble Document |
No |
Indicates if users can compile multiple PDF documents into
one PDF. |
Scanned Records
Field |
Required |
Description |
Format |
Yes |
The format of the scanned image. NARA allows the following
formats: TIFF (4,0, 5.0, and 6.0), JPEG, GIF (87a, 89a), BIFF, and PNG
(1.0).Check with NARA for changes. |
Resolution |
Yes |
The image resolution relative to the image encoding standard. |
Bit Depth |
No |
The bit depth relative to the image encoding standard. |
Web Records
Field |
Required |
Description |
File Name |
Yes |
The name of the web file. The file name cannot exceed 99
ASCII characters. The file name with the file path cannot exceed
254 ASCII characters. |
Web Platform |
Yes |
The software applications and, if available, intended browser
applications and versions. |
Website Name |
Yes |
The title of the website from the landing page. |
Website URL |
Yes |
The URL of the transferred content’s landing page. |
Capture Method |
Yes |
The name and description of the harvester used to capture
the file. If PDF, include the software and version used to capture
the PDF. If more than one record is captured, identify the capture
method used for each. |
Capture Date |
Yes |
The date the record was captured. |
Contact |
Yes |
The point of contact information for the person responsible
for capturing the web record. |
Content Management System |
No |
The application used to manage files on the web. |