Page level metadata requirements - Manage Records - Foundation 24.1 - Foundation 24.1 - Ready - Perceptive Content - external

Manage Records

Platform
Perceptive Content
Product
Manage Records
Release
Foundation 24.1
License

Perceptive Content administrators can capture record content with one of the defined MIME (Multipurpose Internet Mail Extensions) types recognized by the National Archives and Records Administration (NARA). Administrators can specify defaults for one or more of the required metadata fields for the selected MIME type. The table below provides metadata information for each page level.

Digital Photograph Records

Field Required Description
Caption Yes A short description of the image.
Photographer No The full name (and rank, if military) and organization (agency, if federal), of the photographer credited with the photograph, if available.
Copyright No A restriction on the use of the image due to a copyright or other intellectual property right. If applicable, agencies must provide the owner of the copyright and any conditions on the use of the photograph, such as starting and ending dates of the restriction.
Bit Depth No The bit depth of the transferred file.
Image Width No The image width, in pixels.
Image Height No The image height, in pixels.
Image Source No The original medium used to capture the image.
Compression No The file compression method used (if applicable) and the compression level (medium, high, etc) selected for the image.
ICC/ICM Profile No International Color Consortium/Image Color Management (ICC/ICM). The custom or generic color profiles, if available, for the digital camera or scanner used. For example, standard Red Green Blue (sRGB).
EXIF Information No Exchangeable Image File Format (EXIF). The information embedded in the header of the image files (as TIFF tags or JPEG markers) by certain digital cameras. For example, the digital camera’s make and model.

Email Records

Field Required Description
To Yes The recipient’s email address.
From Yes The sender’s email address.
Cc No The email address of the recipient copied on the email.
Bcc No The email address of the recipient blind carbon copied on the email.
Reply To No An address to which email recipients can send responses (other than the address from which the original email came).
Subject Yes The subject of the email.
Attachment Count Yes The number of email attachments.
Sent Date Yes The date the email was sent.
Received Date Yes The date the email was received.

PDF Records

Field Required Description
PDF Version Yes The version of the PDF record. NARA allows version 1.0 through 1.4 only. Check with NARA for changes.
Creating Application No The application used to create initial record content. Include the application version.
PDF Producing Application Yes The application used to render content to PDF.
PDF Producing Application Version Yes The version of the application used to render content to PDF.
Security Method No The security method used for the PDF.
Encryption Method No The method used to encrypt the PDF.
Metadata Encrypted No Indicates if the PDF metadata is encrypted.
Print Quality No The print quality of the PDF. Options include Denied, Low, and High.
Modify Content No Indicates if users can modify the PDF content.
Copy Content No Indicates if users can copy the PDF content.
Comment No Indicates if users can add comments to the PDF.
Create Form Fields No Indicates if users can create form fields in the PDF.
Modify Form Fields No Indicates if users can modify form fields in the PDF.
Extract Content No Indicates if users can extract content from the PDF.
Assemble Document No Indicates if users can compile multiple PDF documents into one PDF.

Scanned Records

Field Required Description
Format Yes The format of the scanned image. NARA allows the following formats: TIFF (4,0, 5.0, and 6.0), JPEG, GIF (87a, 89a), BIFF, and PNG (1.0).Check with NARA for changes.
Resolution Yes The image resolution relative to the image encoding standard.
Bit Depth No The bit depth relative to the image encoding standard.

Web Records

Field Required Description
File Name Yes The name of the web file. The file name cannot exceed 99 ASCII characters. The file name with the file path cannot exceed 254 ASCII characters.
Web Platform Yes The software applications and, if available, intended browser applications and versions.
Website Name Yes The title of the website from the landing page.
Website URL Yes The URL of the transferred content’s landing page.
Capture Method Yes The name and description of the harvester used to capture the file. If PDF, include the software and version used to capture the PDF. If more than one record is captured, identify the capture method used for each.
Capture Date Yes The date the record was captured.
Contact Yes The point of contact information for the person responsible for capturing the web record.
Content Management System No The application used to manage files on the web.