A retention policy is the definition of how to manage a specific set of documents or records, including how long to keep the items and when to remove them.
To view records functionality, you must install a Records Manager license.
You base retention policies on a phase and a path. A phase is particular time in the item’s lifecycle. A path is where the items are located during that time period.
Retention Policy Designer enables you to create a simple or advanced policy. In a simple policy, the Retention Policy Designer streamlines your work by providing the phase and path. When you create an advanced path using Retention Policy Designer, you provide the information for the phase and path instead of letting the designer create these items for you. In addition, you can add multiple phases and paths to an advanced policy. In either type, you can add to the policy by defining rules, selecting approvers, and setting the disposition action for each path.
You can protect items that fall under a simple or advanced policy. You protect the entire simple policy as well as protect the phases in the advanced policy. In addition, you can assign authorities to both policy types.