Output items as individual files - Use Forms - Foundation 24.1 - Foundation 24.1 - Ready - Perceptive Content - external

Use Forms
Platform
Perceptive Content
Product
Use Forms
Release
Foundation 24.1
License

When emailing or exporting items to a file, you can output multiple pages within each item as individual output files. To output items as individual files, complete the following steps.

  1. Perform one of the following actions, depending on the situation.
    Situation Steps
    Set the output format in an output profile.
    1. In Management Console, in the left pane, click Output Profiles.
    2. In the right pane, click the Email or File tab, select the output profile, and click Modify to display the Output Profile dialog box.
    3. If you select Email, on the Output tab, in the Method list, select Attachment and from the Format list, select Individual files.
    4. If you select File, on the Output tab, from the Format list, select Individual files.
    Set the output format manually when emailing an item in Perceptive Content.
    1. Open the item.
    2. Click File > Send To > Email
    3. In the Email dialog box, in the Method list, select Attachment.
    4. In the Format list, select Individual files.
    5. Click Options.
    Set the output format manually when exporting an item to a file.
    1. Open the item.
    2. Click File > Export.
    3. In the Export dialog box, in the Format list, select Individual files.
    4. Click Options.
  2. On the Content tab, in Name Format, select one of the following methods to name the output file:
    • ID to name the output file with the item ID.
    • Keys to name the output file with the item’s key string.
    • Name to name the output file with the item’s name.
    • File name to name the output file with the original file name.
    • Custom to enter your own file name for the output file.
  3. If you selected Custom for the name format in the previous step, for File name, type a name for the output file.
    You can define one or more variables to generate the name or part of the name of the output file.
  4. For Image color conversion, select one of the following options:
    • None to not modify the color of the output file.
    • Grayscale to convert the color of an output file to grayscale.
    • Black and White to convert the color of an output file to black and white.
    Converting a black and white output file to grayscale increases its size. Converting a color output file to grayscale reduces its size. Selecting black and white reduces the size of the output file.
  5. Click OK.