In addition to the general information about a record that applies to every page of the record, you can optionally provide page-level metadata about each record page when declaring a document as a record. To add page-level metadata to a record, complete the following steps.
The document you are declaring must have pages
associated to it; otherwise, the Pages tab does not display.
Adding page-level metadata to a record is optional in the Declare
as a Record dialog box. If you click Declare prior
to entering page-level metadata, you can still add the appropriate
metadata at any time.
- In the Declare as a Record dialog box, click the Pages tab.
- In the Select a page box, select a page from the list for which you want to add metadata.
-
In the Set file type list, select
the file type for the page.
The available file types display in the drop-down list, which include, Digital Photograph, PDF, Scanned, and Web. The information you enter differs for each file type.
-
For the selected file type, provide the necessary page information
using one of the following methods.
File type Steps Digital Photograph - In the Caption field, type a caption (short description) of the image.
- Optional. In the Photographer field, type the full name and organization of the photographer credited with the photograph, if available.
- Optional. In the Copyright field, type the copyright, which is a restriction on the use of the image due to a copyright or other intellectual property right.
- Optional. In the Bit depth field, type the bit depth of the transferred file.
- Optional. In the Image width field, type the width, in pixels, of the image.
- Optional. In the Image height field, type the height, in pixels, of the image.
- Optional. In the Image source field, type the original medium used to capture the image.
- Optional. In the Compression format field, click the drop-down arrow and select the file compression used for the image, if applicable.
- Optional. In the ICC/ICM profile field, select the custom or generic color profiles, if available, for the digital camera or scanner used to capture the image.
- Optional. In the EXIF information field, type the information embedded in the header of the image file, which certain digital cameras provide.
PDF - In the PDF producing application field, type the application used to render the PDF.
- In the PDF producing application version field, type the version of the application used to render the PDF.
- In the PDF version field, click the drop-down arrow and select the version of the PDF record.
- Optional. In the Creating application field, type the application used to create the initial record content.
- Optional. In the PDF Security setting field, type the setting for the additional security added during PDF creation.
Scanned - In the Format field, click the drop-down arrow and select the format of the scanned image.
- In the Resolution field, type the image resolution relative to the image encoding standard.
- Optional. In the Bit depth field, type the bit depth relative to the image encoding standard.
Web - In the File name field, type the name of the web file.
- In the Web platform field, type the software applications and, if available, the intended browser application and versions.
- In the Website name field, type the title of the website from the landing page.
- In the Website URL field, type the URL of the transferred content’s landing page.
- In the Capture method field, type the name and description of the application used to capture the file.
- In the Capture date field, click the drop-down arrow and select the date the record was captured.
- In the Contact field, type the point of contact information for the person responsible for capturing the web record.
- Optional. In the Content management system field, type the application used to manage the file.
Note: You cannot add or edit email metadata.