Capturing a record effectively preserves information and categorizes it according to a predefined list of values.
A record type provides properties that assist in uniquely categorizing and indexing records. You can assign only one record type per record. You assign the record type when you declare the record. Some general properties for record types are mandatory, and when an administrator creates record types, the administrator can add optional custom properties. This means you add data to a record by assigning a record type that includes custom properties. You can create record types that contain a unique set of custom properties or share one or more custom properties with other record types or document types.
For example, when you capture a record, you can assign
all employee W2s and other tax forms to the record type of Taxes.
All records that you declare are associated with a record type.